Privacy Policy – Ethos Talent Ltd
Effective Date: 1st March 2026
Last Updated: 29th March 2026
1. Who We Are
Ethos Talent Ltd (“we”, “us”, “our”) is a recruitment and consultancy business specialising in permanent, interim and advisory solutions.
We are a data controller for the purposes of the UK General Data Protection Regulation (UK GDPR).
Registered Office: 24 Chestnut Drive, Oadby, Leicester LE2 4QX
Email: info@ethostalent.work
Data Protection Contact: privacy@ethostalent.work
ICO Registration Number: Available on request
2. The Data We Collect
We may collect and process the following categories of personal data:
Candidates
Name, contact details (email, phone, address)
CVs, employment history, qualifications
Salary expectations, availability and preferences
Interview notes and assessments
Right to work / eligibility information
References (where provided)
Publicly available professional information (e.g. LinkedIn)
Clients / Business Contacts
Name, job title, company details
Contact details
Engagement and communication records
Website Users
IP address, browser type, device information
Website usage data (pages viewed, interactions)
Cookies and tracking data (see Section 12)
3. How We Use Your Data
We process personal data for the following purposes:
To provide recruitment and talent services
To match candidates with suitable roles
To communicate with candidates and clients
To manage client relationships and deliver services
To provide consultancy and advisory services
To improve our website and services
To comply with legal and regulatory obligations
4. Consultancy Services
As part of our service offering, Ethos Talent Ltd may provide consultancy and advisory services, including (but not limited to) financial, operational and value creation support.
These services may be delivered:
directly by Ethos Talent Ltd; or
in association with trusted partners, including The Value Creation Partnership (VCP) and other specialist providers
Where personal data is processed in connection with these services, Ethos Talent Ltd remains the data controller unless otherwise stated.
Any personal data shared for consultancy purposes will be handled in accordance with this Privacy Policy and applicable data protection laws.
5. Legal Basis for Processing
Under UK GDPR, we rely on the following legal bases:
Legitimate Interests
Recruitment matching and candidate placement
Business development and relationship management
Delivering consultancy and advisory services
Improving our services
Contractual Necessity
Where processing is required to fulfil a contract (e.g. placing a candidate or delivering consultancy services)
Consent
Marketing communications (where applicable)
Where required for specific processing activities
Legal Obligation
Compliance with applicable laws and regulations
6. Data Sharing
We may share your personal data with:
Clients (prospective employers or organisations engaging our services)
Service providers (e.g. CRM systems, email platforms, hosting providers, analytics providers)
Professional advisers (e.g. legal, accounting)
Regulatory authorities where required by law
We ensure all third parties respect the security of your data and process it in accordance with applicable data protection laws.
7. International Data Transfers
Some of our service providers may be based outside the United Kingdom.
Where personal data is transferred internationally, we ensure appropriate safeguards are in place, such as:
UK adequacy regulations
Standard Contractual Clauses (SCCs)
Other lawful transfer mechanisms
8. Data Retention
We retain personal data only for as long as necessary:
Candidate data: typically up to 24 months from last meaningful contact
Client data: for the duration of the relationship and up to 6 years thereafter
Legal and financial records: in line with statutory requirements
You may request deletion of your data at any time (see Section 10).
9. Data Security
We implement appropriate technical and organisational measures to protect your personal data, including:
Secure systems and controlled access
Encryption and appropriate data safeguards
Regular review of security practices
However, no method of transmission over the Internet is completely secure.
10. Your Rights
Under UK GDPR, you have the following rights:
Right to be informed
Right of access
Right to rectification
Right to erasure
Right to restrict processing
Right to data portability
Right to object
Rights relating to automated decision-making
To exercise your rights, contact: privacy@ethostalent.work
You also have the right to lodge a complaint with the
Information Commissioner's Office (ICO).
11. Candidate Data & Recruitment Processing
As part of our recruitment services:
We collect and assess candidate information to match with opportunities
We may share candidate profiles with clients where appropriate
We may retain candidate details for future opportunities
We do not make solely automated hiring decisions
Candidates may request access, correction or deletion of their data at any time.
12. Cookies
Our website uses cookies to:
Ensure website functionality
Analyse website usage and performance
Support service improvement and engagement
You can manage your cookie preferences through your browser settings or our cookie banner.
13. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for their privacy practices and encourage you to review their policies.
14. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website.
15. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact:
Contact
Reach out for tailored recruitment solutions.
info@ethostalent.work
© 2026. All rights reserved.